Author Guidelines

Authors should examine recent issues of the Journal to assess the type of material covered and the presentation style and should also consult the document on the scope and standards of IJAIED.

Submission of a paper represents certification by the author that the article is not being considered nor has been published elsewhere.

Note to authors: March 2017: Authors are strongly advised to ensure the correct author group, corresponding author, and order of authors at submission. Recent publisher guidelines mean that these cannot be altered later.


The paper should be submitted through the website:


Authors of accepted papers are free to place their author version on their own website, ERIC, arXive, their university library’s repository, or any other non-commercial repository. Linking to the published version raises both sites’ profiles in web searches.

Recent papers are available via the publisher or, to AIED members, via this site. In addition, two years after publication, Springer papers become open access.


What is the normal review process? An Editor-in-Chief examines the paper and assigns the paper to an Associate Editor. Associate Editors then invite at least three expert reviewers. Once the reviews have been returned, the Associate Editor carefully considers them and the paper itself to make a recommendation. Possible recommendations are: Major Revisions, which means that the revised paper will be subject to the above process; Minor Revisions which are checked by the Associate Editor; Accept, possibly with required small changes. The recommendations and the full set of reviews is than considered by an Editors-in-Chief before being sent to the authors. At each of these stages, if there are difficulties, the process changes, involving more consultation.

What is the blind review policy? Authors should provide their names and affiliation on submitted papers. Reviewing is singly blinded, meaning that the identity of the reviewers is not revealed. The name of the managing editor is revealed to both authors and reviewers.

How should I cite my own work? Authors should provide full references for all work cited, including their own. This is critical for the review process as reviewers may want to check previously published work to assure themselves of the new contributions of the current paper. Since the review process is single-blind, the reviewers already know the authors' identity so there is no reason to anonymise their work.

What is a quick reject? The first step in the review process is that one of the Editors-in-Chief examines the paper to assess whether it is within scope and at an appropriate level for IJAIED. If it fails at this stage, the Editors may also consult more widely but then return a quick reject decision, with an explanation to the authors.

How long is the review process? The Editors-in-Chief are committed to ensuring that all papers will receive three high quality reviews within two months of submission. Note that the time from first submission to publication takes longer than this. A major reason for this is tightly linked to the strength of IJAIED reviewing process; once expert reviews are in, they typically result in identification of important ways in which to improve the paper. This means that most papers require revisions, based on the first set of reviews. So the full time for publication depends on the time for authors to make those satisfactorily and also for the time in additional review rounds. Once a paper has been accepted, it is sent within a week to the publisher. Then it appears at the Online First site with its final DOI which can be cited from that time. At a later time, it will be allocated to a volume and issue.

Below are general details for the paper, followed by details for electronic submission, and then details for the final version of the paper, if it is accepted.



Layout for submission: Authors are advised to follow the layout instructions below. This makes you look serious about your submission! It will also mean that you have far less work to do for the final version of the paper (if accepted).

General: Papers should conform to the APA style as specified in the Publication Manual of the American Psychological Association available from APA, 1200 17th Street, N.W., Washington, DC 20036 USA.
Length: In general, articles should not exceed 10,000 words (with figures considered equivalent to the number of words possible in the amount of normal text that would fit in the space the figure will require to remain legible when published).
Sections: Articles should be subdivided into unnumbered sections and sub-sections using short, meaningful subheads.
Abstract: This should be an informative, comprehensive abstract of 75 to 200 words. One generic outline for an abstract consists of about one sentence on each of the following points (although it may not contain all of them):

  • What research problem or question does the paper address?
  • Why is it important?
  • What approach does the paper take?
  • How well does it work (what’s the result)?
  • What is the significance of the result – the main way in which the paper advances the field?

Keywords: Three or four keywords should be listed. Authors may find a helpful starting point is to consider the terms that appear in the description of the IJAIED scope.
Citations: Examples of references cited within the text of articles are as follows: (Williams, Allen, & Jones, 1978) or (Moore, 1990; Smith, 1991) or Terrell (1977).
Quotations: Quoted material of more than two lines should be set in a narrower width than the remainder of the text. At the close of the quotation, give the complete source including page numbers. Where necessary, it is the author's responsibility to obtain written permission from the copyright holders to quote or reproduce material from another publication.
Tables and Figures: Tables and figures should be included in the text at appropriate places. Captions should be provided at the top of each table, and figure captions should be below the figure. (See section on the final submission.)
Equations: Equations should be prepared carefully, use separate lines and centre each equation. If a reference is needed in the text, refer to it as Equation 1, etc., and number each equation, placing this number on the right hand side of the equation.e.g.
z=f(x,y) (1)

Program Listings: Program listings should be avoided unless they are essential and add significantly to the article. If included, they must be formatted exactly as they are to appear - usually, using a fixed width font, e.g.
while x=0 do
Acknowledgements: Financial support for work reported or a grant under which a study was made should be noted in the Acknowledgments. Appreciation to individuals for assistance with the manuscript or with the material reported may also be included. Any acknowledgements should appear just before the references and be formatted in the same manner as a section.
References: Authors are responsible for checking the accuracy of all references and that all references cited in the text also appear in the References section. All references should be in alphabetical order by author (unnumbered), as shown below. Use the following style when referencing a book, an article in a periodical or in conference proceedings:

Bull, S., Brna, P., & Pain, H. (1995). Extending the scope of the student model. User Modeling and User-Adapted Interaction, 5, 45-65.

O'Shea, T., & Self, J. A. (1983). Learning and Teaching with Computers: Artificial Intelligence in Education. Englewood Cliffs, NJ: Prentice-Hall.

 Vassileva, J., Greer, J., McCalla, G., Deters, R., Zapata, D., Mudgal, C., & Grant, S. (1999). A Multi-Agent Design of a Peer-Help Environment. In S. Lajoie & M. Vivet (Eds.) Artificial Intelligence in Education (pp. 38-45). Amsterdam: IOS Press.

Page Set-up: Use pages of A4 size, with the text falling within a space of 16cm by 22cm.

Fonts and Sizes: Please follow the style in the templates above.

Recommended typefont sizes:

  • For the title: 18 pts.
  • For authors names and addresses, headings and subheadings: 12 pts.
  • For the main text (including headings and captions): 11 pts.
  • For footnotes, references, figures and tables: 10 pts.

Title: Type the title approx. 2 cm below the first line of the page. Left justify the title on the page. Leave approx 1 cm between the title and the name(s) of the author(s) typed left-justified and bold 12pt. Continuing straight after, type the address(es) for correspondence left-justified in italics. Please include email addresses and URLs when possible in the address on separate lines and italicised.

Abstract: The abstract should be in 10pt, not indented and begin with the emboldened word "Abstract." There should be two blank lines before and after.

Keywords: The keywords should be in 10pt, not indented and begin with the emboldened word "Keywords." There should be two blank lines before and after.

General Layout Layout of the Paper
Use single line spacing. The main text (including the abstract) should be fully justified. Start a new paragraph by indenting it 0.75 cm from the left margin (and not by inserting a blank line), except under a heading and subheading. Only use italics if you want to emphasise specific parts of the main text.

Headings: Headings, subheadings and subsubheadings should be left-justified. Do not include references to the literature, illustrations or tables in headings and subheadings. A HEADING should be in bold and capitals, with two blank lines before and one blank line after it. A Subheading should be in bold and lowercase, with one blank line before and after it. A Subsubheading should be in bold and italics, with one blank line before and after it.

Illustrations and Tables: All illustrations must be numbered consecutively (i.e., not section-wise), using Arabic numbers. All illustrations should be centred, except for very small figures (no wider than 7 cm), which may be placed side by side. Centre figure captions beneath the figure, e.g.

Fig. 4. A caption.  
Do not assemble figures at the back of your article, but place them as close as possible to where they are mentioned in the main text. To avoid technical problems that arise mainly with figures, all figures must also be sent as separate files in a proper graphical format - GIF, JPG, EPS, etc.

All tables must be numbered consecutively (in Arabic numbers). Table headings should be placed above the table, e.g.  

Table 4
A caption
References: References should be listed in alphabetical order at the end of your paper (under the heading 'REFERENCES') but before any appendix. They should be in 10 point.


PAPER SUBMISSIONS: Last updated Nov, 2016
OPEN ACCESS: Last updated Nov, 2016
REVIEWING: Last updated Nov, 2016